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2. 1. Event Overview
4. Event Name:*
6. Event Type:*

   1. Commercial Event (e.g., Concert, Circus)
   2. Non-Profit Event (e.g., Workshoip, Community Gathering)
8. Estimated Attendance:
10. Set Up*

    Date, Start Time, End Time

11. Event:*

    Date, Start Time, End Time

13. Take-Down*

    Date, Start Time, End Time

15. Event Description:*
17. 2. Contact Information
19. Main Contact Name:
20. Organization/Company:
22. Phone Number:
23. Email Address:
25. Mailing Address:
26. Alternate/On-site Contact:
28. Phone/Email:
30. 3. Venue & Space Requirements
32. Select the spaces you require:

    1. Legacy Centre Main Hall
    2. Ellks Hall
    3. Stage
    4. Bar
    5. Kitchen
    6. 1 Green Room
    7. 2 Green Rooms
    8. Meeting Room
    9. Atrium
33. Do You Need:

    1. Parking
    2. Loading Dock
    3. Outdoor Areas
35. 4. Audio/Visual Requirments
37. Do you require a sound technician:

    1. No
    2. Yes - Sound Tech Required (hourly rates applies)
38. Check what you need:

    1. Projector Screen (down entire event – Cannot use stage if down)
    2. Move projector screen during event (requires sound tech)
    3. Audio connection (laptop/phone)
    4. Basic Stage Lights (adjustments require sound tech)
    5. Wireless Headsets (Qty: ___ / Max 6) (requires sound tech)
    6. Handheld Mics (Qty: ___ / Max 2)
    7. Mic Stands (Qty: ___)
    8. Stage Monitors (Speakers for stage sound)
40. Advanced A/V (requires approved Advanced Sound Tech, need at MINIMUM 30 days notice):

    - More than 2 microphones 

    - Musical instruments 

    - Complex lighting or stage design

41. Describe A/V Needs in Detail:
43. 5. Bar Services (Elks Bar)

    Requested Bar Hours: From ______ PM to ______ AM (Bar begins at 5pm Monday to Friday, anytime on weekends)

    Last Call Time (must be by 12:00 AM): ______

    Number of Guests Using Bar: _______

    Special Drink Requests: ____________________________________

    Please answer all the above questions.

45. 6. Health and Safety
47. Will food be served at a public event?

    1. Yes - (*If yes, contact Alberta Health Services. Not needed for invite-only events.*)
    2. No
48. Emergency Evacuation Plan:
50. 7. Floorplan & Setup
52. Preferred Table Type:

    1. 8’ Round (Seats 6-8)
    2. 6’ Rectangle (Seats 4)
    3. 8’ Rectangle (Seats 6)
53. Do you have a pre-set layout option?*

    1. Yes – Option #: ______
    2. No – Custom (draw or attach)
55. Add layout details (number of chairs, layout notes, etc.):
57. Tablecloths Needed:

    Table Type:

    8' Round Tables 

    6' Rect. Tables

    8' Rect. Tables

    Please include Quantity and Colour(white, ivory, black)

59. Stipulations:

    Guests are not permitted to be seated on Stage

    Guests are not permitted to be seated in Atrium

    No more than 14 seats can be in a row before an aisle break for emergency access

    No exits may be blocked

    Layout must adhere to fire capacity

61. 8. FInal Checklist

    1. Completed form
    2. Floorplan (attached or noted above)
    3. Damage deposit paid
    4. Event contract signed
63. NOTE: Your booking is not confirmed until all above on final checklist is submitted.
Leave This Blank:


65. 1. Receive an email copy of this form.
66. Email address

    This field is not part of the form submission.

67. Submit

* indicates a required field